 | GraphicMail takes strict measures to ensure that our service is not used for the distribution of unsolicited commercial email or unsolicited bulk email. |
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About us > Anti-spam Policy |
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Anti-Spam Policy |
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We do not tolerate spam. Should we realise that a client is using their GraphicMail account for spamming we will terminate the account. If you suspect that any of our clients are spamming, please notify us at abuse@graphicmail.com.
ISPs and Blacklist administrators can also contact us at abuse@graphicmail.com. Should you receive unsolicited email from one of our clients, please unsubscribe through the link in the footer of the email, or click this link to send us the headers or content of the email.
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The Policy |
In addition to agreeing with our Terms and Conditions, legitimate use of GraphicMail includes the sending of recipient solicited graphical newsletters, promotions, invitations, press releases, product launches, brochures and other email campaigns that keep registered customers or members informed.
GraphicMail does not allow Unsolicited Commercial Email (UCE) or Unsolicited Bulk Email (UBE - also known as spam). If the recipient has not verifiably granted deliberate permission to receive the email, it will be classified as UCE or UBE. Verifiably granted deliberate permission is (1) written or email proof that the recipient has asked to receive the mailing; (2) electronic proof such as a time/date stamp and originating IP address demonstrating that the recipient did agree to receive such email.
So to clarify, this means you can send to anyone who has opted in to your list via your website, offline or via a co-registration site. You can send on behalf of your customers, if their list are opted in via their website, offline or via a co-registration site.
And to clarify, what is NOT allowed:
- emails harvested from websites
- lists purchased from a 3rd party
- rented list from a 3rd party
- lists that belong to another organization (like a chamber of commerce or a club)
- any unsolicited list even if it is a press release to reporters, prospective customers, prospective voters or potential employers or anyone who has not given you permission to send to them.
- Sending emails to discussion groups
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Policy enforcement - how we go about eliminating spam |
GraphicMail reserves the right to monitor all imported lists. This may include an audit of a client’s lists where we will request the following: list source, list age, list collection and confirmation policies.
GraphicMail users are required to certify that their lists consist of 100% certifiable opt-in email addresses. Inability to supply such proof upon request, will result in the account being terminated.
GraphicMail monitors the content of client’s emails and flags messages that have content commonly used in unsolicited emails. If we recognise such content in a send it may result in the send being held in queue until our support team are able to contact the sender.
GraphicMail maintains IP address and date subscribed for every new subscriber that complete the subscription processes we manage.
An unsubscribe and abuse link is annexed by GraphicMail to the footer of every outgoing email. Attempts to disable this link will result in an immediate suspension of the account in question.
If a client is found to send unsolicited email through GraphicMail we reserve the right to immediately terminate the client’s account without recourse to refund.
We invite the greater online community to provide us with feedback about our client’s use of GraphicMail by emailing us at abuse@graphicmail.com
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Complaints Procedure
If we receive complaints that your account has been used to send spam or unsolicited mass emails, we will temporarily suspend your account send privileges. In order to determine whether or not you did send spam, we will:
- Review the content of the email
- Review your list for patterns often found in harvested lists
- Review the complaint
- Review the opt-in proof for the email address in question
If we determine, that you have been spamming, then your account will be suspended without recourse to refund.
If we determine, that the complaint was a false-positive (someone who subscribed, but has forgotten that they have subscribed), then we will liaise with both you and the complainant for proper resolution. Upon proper resolution, sending privileges on your account will be reinstated.
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ISP and Blacklist relationships
We share information regarding our policies and practices with ISPs ad Blacklist administrators and are always eager to discuss possible improvements to reduce messaging abuse through our system. If you are an ISP, email or blacklist administrator and would like to contact us, please email abuse@graphicmail.com
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